Meeting Minutes 9th September 2025

09/09/2025 – The Claremont Pub - 8pm

Attendees present:

Axelle Joos de ter Beerst AJ (Chair), Natalie Jolliffe NJ (Vice chair), Lisa Gammon LG (Secretary), Jenny Brown JB (CM), Gemma Ferguson GF (CM), Marta Zielinska MZ (CM -Teacher), Ami Parker AP2 (CM), Becky O’Brien BO, Lucy Prior LP (CM)

Apologies:

Candi Roberts CR (CM- Headteacher), Shagun Bansal SB (Treasurer), Claire Summers CS (CM), Jennie Maslin Fong JMF, Carmen Di Cara CD, Julia Beath JB, Nicki Webb NW (CM), Emma Butterworth EB (CM), Anna Pearson AP1 (CM), Zoe Phillimore ZP (CM)

1.    Chair’s Opening and Reflection on 25/26 (AJ):

• Axelle opened the meeting reflecting on her first year as Chair and how proud she is of how it went, thanking everyone for their time and hard work in making it successful.

• PTA donated a huge amount to the school during 24/25 school year- £50,814.

• One thing that stood out is that the summer term is very busy, with increased requests for volunteers to help at summer events. The feedback given to Axelle through various channels, was that parents don’t have as much time to give to PTA events. Therefore, to take the pressure off parents perhaps we should consider stretching out events.

• PTA to raise more awareness of how much we donate to the school and what it’s used for.

• Samantha Walker resigned from the committee. A big thank you to Sam for all her time and hard work over the years, contributing towards the success of the PTA funding.

• Natalie Jolliffe put forward Becky O’Brien to join the committee.  The committee members present at the meeting voted yes. Becky will oversee New Parent events.

Action Point: LG to enquire with the office to sync PTA calendar with the school’s online calendar.

Action Point: AJ to include within the AGM, PTA’s efforts during 24/25 to be more inclusive

2.        Financial Summary (SB/NJ):

Unaudited Figures for 24/25 school year (New Financial Year started 01.09.25)

• £41k Cash in bank as at 9.9.25

• -£2,701 Total income

• £56,178k Income / £22,337 Expenditure / £33,841 Profit

• £50,814 Donations to school

• £13,955 Donations received

• Top five profitable events: Clarefest, Summer Fete, playground sales, secondhand uniform, cinema club.

• Brilliant year of events. All expenditure on budget. Summer Fete even came under budget- expenditure £1000 less than planned.

  
  

Action Point: NJ to double check Fete’s expenditure due to under spend. 

Action Point: NJ to find comms that went out for Payrol donation scheme 

3.        Succession Planning & Vacancies (AJ/NJ)

• Natalie is looking to step down to make way for a new Vice Chair in preparation for her final year at Claremont.

• The Fete team, who has run a super successful summer fete for the past two years are stepping away. Thank you to everyone involved for organising such memorable and successful fetes.

• Jenny Maslong Fong is stepping down from leading playground sales. Jenny has led successful playgrounds sales for a couple years raising consistent funding for the PTA. We thank you Jenny for the time you committed to this and the hard work you and your friends put in. 

• Cinema Club: Sam Walker has left the school. New cinema club lead required.

• Christmas cards: Emma Doward stepped down from the committee during 24/25 school year.

• All committee members present confirmed they are staying on the committee for another year.

• Mark Lester confirmed he’ll remain as licensee.

• Andrew Gray confirmed he will continue as auditor.

Action Point: LG to list all vacancies

Action Point: LG to communicate cinema club opening with the Friends of the PTA

Action Point: NJ to write comms for Vice Chair opening

Action Point: NJ to find out how much the Fete’s Silent Auction made.

Action Point: AJ to check with those stepping down from certain events, are they going to stay committee members.

Action Point: LG to check with those committee members not able to attend the meeting, are they staying on the committee for another year.

4.        Events:

a.    New Parents (BO): Becky represented the PTA at the New Parents’ Morning, from which she received lots of positive feedback from the event.  New Parent Drinks schedule for Friday 10th October at The Claremont Pub. The committee discussed ideas for the evenings raffle prize.

Action Point: BO to check tank room for gifts to add to the hamper. LG to check files for freebies sent to PTA.

b.    Playground sales:

Action Point: New lead required. Consider scaling back number of playground sales to just cake and donut sales.

Juliette Hatchman will continue to lead the ice lolly sales during the summer term.

Christmas Party (CS): Booked for Friday 12th December. Claire is happy to organise. Initial thoughts: September - advise parents its coming/that class reps don’t need to organise. October - issue save the date. By November - launch tickets sales after half term (?). £15 (max- could be cheaper if get free DJ) per ticket including welcome drink & DJ

Action Point: CS to arrange comms, discuss ticket costs with committee and getting ticket sales up and running.

c.     Christmas Cracker

• Secret Room (JB): Date booked for Thursday 18th December. Donation collection week- 1st week in December.

• Xmas cards: New lead required. JB will contact Emma to find out what’s involved and perhaps take it on.

• Xmas Lunch: Lucy Lamb confirmed she will lead this again this year. This is booked for Wednesday 17th December.

Expenditure voted and agreed by committee members present: £350 in total (£200 secret room + £150 xmas hats)

d.    Wreath Making: Ami confirmed she will continue to lead this event. Ami will check current costs of material to help determine ticket prices. Committee agreed to put a raffle item together again. Proposed date Friday 5th December.

Expenditure voted and agreed by committee members present: £700 as per last year.

e.    Disco: Nicki Webb confirmed she will continue to lead these events. This year we agreed with Nicki’s suggestion to have silent discos for years 5/6 & 3/4, no DJ lollypop and hire disco lights instead. Also, to save money on silent disco headphones- Nicki will ask school for these discos to happen on back to back days. For reception and Years 1/2 disco, will be keep the original format and hire DJ lollypop.

Expenditure voted and agreed by committee members present: £950 as per last year.

f.    Cinema Club: New lead required.

g.    Easter Egg Hunt: Lucy Prior confirmed she will continue to lead this event.

Expenditure voted and agreed by committee members present: £700 as per last year.

h.      Summer Fete: New team required. Action Point: BO to drum up new volunteers at parents’ drinks.

i.    Clarefest: 10 sub helpers required to join Carmen’s team. Feedback from GF was that the SEN area wasn’t clearly marked out on the day. Action Point: BO to drum up new volunteers at parents’ drinks. CD to review how we can improve visibility of SEN area.

j.    Grants: Emma Doward may continue helping with this area.

k.      Craft Events: Cat happy to help with themed craft events after school, conversations are continuing. New idea- to have Art and Tipple nights.

l.      Quiz Night: Ami Parker to look at arranging a quiz night in the school hall February / March time. Action Point: AJ to raise the idea with Candi Roberts

5.        Comms Team (AP1 & ZP)

a.    Ways of working 25/26.

There are some changes within the comms team this year. Zoe Phillimore is going to continue managing the WhatsApp messages collated and sent to the Class Reps.  Last year, Zoe very kindly dedicated a lot of her time creating wonderful weekly newsletters, this was very time consuming and became unsustainable. Zoe provided some valuable feedback and suggested that the newsletter be a monthly or termly piece, with key developments and announcements. As a result, the committee discussed uploading a monthly blog to the website. Going forward, every event leader must be responsible for uploading the event WhatsApp comms required into the live comms spreadsheet by midday on a Monday for comms to be sent that Thursday.

Action Point: AJ to ask Zoe and Anna for an update on the comms video and what Candi intends to do with the material.

b.    Roles and responsibilities

Action Point: AJ to discuss with Anna Pearson and Zoe Phillimore their intentions regarding being committee members and roles within.

6.        Policy Updates & Reminders (NJ)

Natalie has some new policies that she will ask Claire Summers to check through before uploading to Dropbox for everyone to read.

7.        School Uniform (JB)

The school uniform shop remains a valuable resource for families. Thank you, Julia Beath, for confirming that she will continue to run the shop this year.

8.        Chip- In relaunch (LP)

• Numbers have held up during the school year. 70 people sign up to monthly donations, this number remains the same.

• £10k raised from regular donations / £1k raised from one off payments.

• The funding scope behind Chip-In remains the same this school year. Next year, the committee may consider widening the scope.   

9.        Zoe’s Feedback Survey (ZP) No update at this time.

10.    FSM Families (CS)

Free tickets for families entitled to free school meals-

We conducted a survey in summer 2025 to canvas interest. We received 5 responses, some did not know the offer existed and all were interested in a 100% discount code they could use directly on the website. 1 family had concerns re use of their personal data. We ran a trial for cinema club using a 100% discount code which we gave to eligible parents & a few tickets were successfully claimed.

It is recommended to roll this out going forward though only with the Committee committing to:

 Committee members who have access to the back end of the website should treat the information there in accordance with the PTA privacy policy e.g. not shared and only use for any required purposes.

Before an event if creating a download/ printing off a guest list the columns that show free tickets must be deleted.

PTA should continually review its processes around this to ensure confidentiality

Action Point: Before first event - Claire to review privacy policy covers the collection of this personal data & ensure that Wix guest log in doesn't identify those who got free tickets.

11.    SEN (GF) No update at this time.

12.    AOB

1.    AJ- Emma Doward arranged for Claremont School to take part in Tesco’s Golden Grant Event. Tesco customers could choose which school to donate their tokens to. The PTA is thrilled to announce

that Claremont won the customer choice, and we have been granted a generous £5,000 to spend on school equipment and/or activities. AJ will liaise with Emma and Candi Roberts to move fo with the process for obtaining the funds.

2.    AJ to find out from Candi Robert what the school’s annual project request are for this year.

3.    AJ- School funding request from Mr Greaves for the annual Christmas Panto held at The Trinity Theatre for Years 4-6. There is a small increase in ticket cost this year. As a committee we agree this annual festive experience is a valuable and much-loved cherished memory.

Expenditure voted and agreed by committee members present: £2,400

4.    Action Point- LG to list all committee members and their roles.

Next Meeting Date: 14th January 2026

Location: The Claremont Pub   

Time: 8pm    

Signed by Chair

Axelle Joos de ter Beerst

08/10/25

Looking Back on My First Year as a PTA Chair (and Parent!)

As the school year wraps up, I’ve been reflecting on what has been a truly memorable first year—both as a new parent at Claremont and as Chair of the PTA. I’ve had more than a few people ask, “Why are you doing this?”—often with a look that suggests I might be slightly mad for diving into a new challenge while working and raising three children. My answer is always the same: yes, I play a small part, but it’s the incredible team around me—the PTA committee, the Friends of the PTA, the teachers, and the support staff—who lift this charity up and make things happen.

This is all for the children. Supporting their education, creating joyful moments, and building a stronger Claremont community. We should all be proud of what we’ve achieved together.

A Heartfelt Thank You

This year brought changes to our committee. We welcomed Julia, Zoe, Lisa, Becky, Ami, and from the teaching staff, Martha and Gemma. At the same time, we said goodbye to Emma, Sam, Ben, and Niloufer. To both our new and outgoing members—thank you for everything.

To the Committee Exec Team—Natalie, Lisa, and Shagun—you are the backbone of this operation. Thank you for being rock solid.

To the Comms Team: Zoe, Anna & Lauren- you are also my weekly go to! I hope you know how instrumental you are at making sure we are all on top of what’s happening.

To the Clarefest Coordinating Team — Carmen and Giles, your work in planning, running, and documenting the event has been outstanding. You’ve made it easier for future teams to follow in your footsteps. Emma, thank you for the seamless handover to Carmen.

To the Summer Fete Coordinating Team — Sarah, Helen, Anna, Marishka, Fran, Zoe, and Jess—thank you for your tireless efforts. Rain or shine, you raised the bar and delivered a fantastic & fun event.

Julia- Thank you for taking over the uniform shop, such a valuable service you provide to the parents! Jenny for leading the first Aiders, making sure the events are safe for the attendees. Lucy - can you please tell me who the Easter Bunny is? Thank you for all the work that’s gone into it,making sure no child is left out.

Playground Sales are a whole year round event- not only is it a high contributor but it takes constant work, Thank you Jenny and her army of helpers!

Sam:  Thank you for running a tight ship for the cinema club & Nicki making sure our kids are dancing their socks off at the discos. Hydrated and Fed!

Tea towels:  A special thank you to Jemma and her team- what an organisational feat- creating memories the children can keep forever

Becky & Jon: Thank you Becky for taking on the New Parents Initiative, making sure new parents know who we are, what  we do and feel that the PTA is there to support them & Jon for turning an idea into a beautiful, fancy brochure.

Cat & Ami: Our PTA crafters, thank you both so much for your passion and energy into organising the Christmas Wreath making and all things crafts during Clarefest & Kids Craft event.

And to our wider community of volunteers—you’ve sold at playground sales, served coffees, audited accounts, written newsletters, and run events & countless stalls.  Your contributions, big and small, have made a huge difference.

Finally, thank you to every parent who came to an event, bought a ticket, a doughnut, a second-hand uniform, or donated in any way. Every bit of support—whether time or money—has had an impact.

Read on to see just how much we’ve achieved together this year…

What we’ve raised 

We’re thrilled to share that this year has been a huge success! While the final figures are still being audited, early numbers show that the PTA has raised over £34,000 in profit—an incredible achievement!

Here’s a snapshot of what made that possible:

• Our two flagship events brought in £20,000:

  • Clarefest raised an amazing £13,000

  • Summer Fête followed closely with £7,000

• Playground Sales have been a steady and significant contributor all year round.

• Christmas Wreath Making continued to be a festive favourite.

• The children enjoyed a wide range of activities, including:

  • Secret Room

  • Easter Egg Hunt

  • Three Cinema Clubs

  • Four School Discos—full of dancing and fun!

• We also piloted a new Craft Event for Year 3, which we hope to build on next year.

• And let’s not forget the 800+ items of second-hand uniform sold, raising over £2,000!

Our CHIP-IN initiative is now well into its second year and helping provide a more reliable income stream for the PTA. For those unfamiliar, CHIP-IN allows parents to set up a regular direct debit, with every penny going directly towards the £15,000 we commit annually to the school’s IT equipment. It’s a simple, impactful way to support the school year-round.  We're currently raising around £12,000 per year through this scheme - huge thanks to all our contributors this year.

What we’ve spent

The PTA’s core purpose is to enrich the educational experience of our children and provide funding where the school or council budgets fall short. With school budgets continuing to face pressure, every pound we raise truly makes a difference. This year, we’re proud to say we contributed an incredible £50,800 !

Our biggest donations went towards the new canopy over the Maslow area (£23,042) and IT equipment (£15,000). We also supported the pantomime trip, Trim Trail playground equipment, Year 6 yearbooks and BBQ, and D.T. materials.

Earlier in the year, we were asked to support the library refurbishment—a fantastic project that benefits every child in the school. A huge thank you to Miss Oliver and Señor Lalo for their dedication to bringing this to life. We were delighted to contribute £2,600 towards the improvements. Check out the pictures and our special plaque below!

All of this makes a real, tangible difference to your child’s experience at Claremont Primary. These are the moments, resources, and opportunities that help shape their school journey—and it’s thanks to your support that we can make them happen.

What about next year?

We’ll be kicking off the new academic year with a PTA Committee meeting 9th of September - everyone is welcome! Whether you’re curious, considering getting involved, or just want to listen in, please do come along. We’re a genuinely friendly group—I promise! If I can make it so can you!

This first meeting is a great opportunity to take stock, reflect on what we’ve achieved and look ahead. We want to explore what’s possible for the year ahead, how we can strengthen the Claremont community spirit even more, and identify the priorities that matter most—for us and for the children.

The school has plenty of ideas for how we can support them, and we’ll be discussing those in the new term.

One big change next year is our Vice-Chair Natalie is stepping down - could you be our next vice chair? I asked Natalie what the job entails and she said "Whatever you want it to be! As vice-chair you support the Chair and the Committee in whatever way you can with whatever time you have. You don't need any prior knowledge or experience - just a bit of enthusiasm! In return you'll make new friends, learn new skills and impress your kids that you're helping make school more fun!". Please do reach out to us at claremonttwpta@gmail.com if you're interested in finding out more.

Now, before we wrap up for the year, I have one last favour during the holidays! If you happen to be shopping at the Tesco Superstore on the Pembury Road, you might notice the blue token voting station near the tills. Thanks to Emma’s hard work our application has been accepted — and we now have a chance to win £1,500 to support our outdoor equipment project. Every token counts!

Thank you once again to everyone for making me feel so welcome this year and supporting us all. I wish you a wonderful summer!

Axelle

Meeting Minutes 29th April 2025

29/04/2025 – The Claremont Pub - 8pm

Attendees present:

Axelle Joos de ter Beerst AJ (Chair), Natalie Jolliffe NJ (Vice chair), Shagun Bansal SB (Treasurer), Lisa Gammon LG (Secretary), Claire Summers CS (CM), Jenny Brown JB (CM), Gemma Ferguson GF (CM), Marta Zielinska MZ (CM -Teacher), Jennie Maslin Fong JMF, Carmen Di Cara CD, Julia Beath JB,

Apologies: 

Candi Roberts CR (CM- Headteacher), Ami Parker AP2 (CM) Sarah Seddon SS (Duty Headteacher), Becky O’Brien BO, Emma Doward ED (CM), Samantha Walker SW (CM), Nicki Webb NW (CM), Emma Butterworth EB (CM), Anna Pearson AP1 (CM), Ben Dryland BD (CM), Lucy Prior LP (CM),

  1. Chair’s Update (AJ):

• Axelle opened the meeting thanking everyone’s efforts towards successful terms 3 & 4.

• Welcome Julia Beath for attending the meeting. Julia runs the uniform shop.  

• Claire Summers nominates Zoe Phillimore to the committee. No objections

• Natalie Jolliffe nominates Julia Beath to the committee. No objections.

• Ben Dryland and Emma Doward resign from the committee. A big thank you to both for all their time and hard work over the years, contributing towards the successful running of today’s PTA.

Action Point: AJ to liaise with LP to see if she would like to take over the running of ChipIn. Also, what extra help does LP require.

Action Point: AP1/ZP to advertise a new opening for a parent to take over Xmas cards.

Action Point: AJ to lead grants available to the PTA.

2.    Financial Summary (SB/NJ):

Figures as @ 29.04.25 (Financial Year starts 01.09.24)

• £38k Cash in bank

• £15k liabilities expenditure agreed but not yet paid. (not including the £15k assumed for IT)

• £22k income from events

• £33k total income including direct donations.

• £15,900 Profit

• Successful tea towel sale profit £1,219.32

• Playground Sales profit to date £2,151

• Easter Egg Hunt came in under budget. Agreed expenses of £700. Actual £632

• Direct donations received £9,837

o   £6,750 Local Giving/Chipin

o   £2,635 other donations

o   £451.68 donations for Library Project)

• Clarefest almost sold out.

3. Debrief on Terms 3 & 4 (AJ): 3.      

Thanked everyone for their ongoing contributions and dedication to the successful running of the PTA.

4.  Summary from the meeting with Mrs Roberts (AJ/NJ)

• Axelle and Natalie had a positive meeting with Mrs Roberts, who praised the PTA for their professionalism, enthusiasm and profitablilty. 

• Mrs Roberts loves the more in-depth risk assessments. A big thank you to Sam and Nikki for their help developing these using Parent Kind’s guidance and templates.

• Key points taken away from the meeting for the PTA to be mindful of.

• Teachers and resources are forever stretched, please bear this in mind when asking for help. At times, availability will be limited.

• Senor Lalo and Ian Cotterill are caretakers, therefore cannot volunteer like teachers and would need to be paid for help beyond their contract.  Please be mindful, any help asked of the caretakers takes them away from school duties which are ever increasing. 

• Please inform school before arranging any pay or benefit in kind to members of staff. The school is obliged to inform internal payroll.

• Safeguarding. The PTA’s safeguarding must be in line with the school’s policy. For example, high fiving the Easter Bunny is ok, no hugging though.

• Sponsorship. Overriding point, sponsorship is a form of endorsement. The local educational authority sets the guidelines. Within the guidelines, schools are not allowed to endorse any educational tutoring and/or 11+.

• Mrs Roberts and Mrs Seddon both volunteering their time at Clarefest and Summer Fete.

Action Point: NJ to review PTA’s Safeguarding and Sponsorship policy.

Action Point: LG to send Clarefest and Summer Fete rota to CR to ask the wider teacher community if they would like to volunteer.

4a. Martyn’s Law (LG)

Key points:

Martyn’s Law—also known as the Terrorism (Protection of Premises) Bill

Purpose: To enhance the security of public venues and protect the public from terrorist attacks by ensuring venues are prepared.

Applies To: Public venues, events, and premises with a capacity of 100 or more people.

Two Tiers:

Standard Tier (100–799 capacity): Must undertake low-cost preparedness like training and evacuation plans.

Enhanced Tier (800+ capacity): Must conduct thorough risk assessments and put in place detailed security plans.

Current Status (as of 2025): The bill has been through consultation stages and continues through the legislative process. There will be a period of time prior to the implementation of the legislation, i.e. when it will come into force. We expect this period to be at least 24 months.

5.  Clarefest (CD)

• Line up confirmed

• Risk assessment and site map in draft stages. Liaise with NJ and AJ to go over this before being finalised.

• Number of gazebos still to be finalised. The majority will be borrowed. May need PTA to buy some more.

• Volunteer rota sheet is live- many slots available.

• £450 on floats divided by 3 pots

• £60 bouncy castle x3 payments to people

• Ask Ben to have access to his safe for cash.

• Plan/ strategy for collecting money on the day. When cash is taken from stalls. Tokens, bar and merchandise. Shagun will be present all day.

• Security – procedure for event to be confirmed.

• Tickets almost sold out.

• Expenses to date: Paid £1800. Agreed £12,500

• Succession planning: CD drafting a Clarefest handover document. If helpers reduce next year, consider a reduced Clarefest (activities, profit). Giles- looking for another parent to shadow the music side of Clarefest- succession planning.

Action Point: AP1/ZP- Week after Clarefest comms team to advertise opening for a new Clarefest lead and to shadow CD 2026.

Action Point: AP1/ZP Dedicated Clarefest Newsletter to include don’t forgets, what to bring, volunteer sheet.

Action Point: Picture from the day to go alongside newsletter. Include a link for people to register interest in how to help Clarefest 2026.

6. Summer Fete (AP1/ZP)

   
   

Action Point: LG to contact Fete team for an update

Action Point: LG - Kings Estate agent boards 18 confirmed addresses. Request for helpers in newsletter next week. Contact PTA Friends List for helpers.

Action Point: AP1/ZP Can fruit be offered alongside cakes or sweet stalls.

Action Point: AP1/ZP Contact ‘Princess and the P’ events for free 20 min show in the arena.

7. Comms Team (AP1/ZP)

Action Point: LG to contact comms team for an update

8. School Uniform (JB)

• Overall, the uniform shop is running well.

• In person sales need to get up and running along with understanding how to take payment

• Volunteers slowing, had a few people leave.

  
  

Action Point: LG Provide Julia with the Sum-up payment document policy.

Action point: LG contact Friends of the PTA to ask for helpers.

Action Point: LG to add Julia to committee WhatsApp group and committee Gmail contact list.

9. Pupil Premium & Photo/Video Image Policy (CS)

Admin

The current policy around how the PTA can help pupil premium families in a discrete manor is a little vague.  

A suggestion on how we can improve the process to give pupil premium families greater comfort in their identities being limited to only a few PTA committee members is to introduce a discount code.

Discount code – 100% discount code given to families to use online when paying for cinema club for example. Via the payment process a child will be added to the attendee list with little exposure to wider committee. The attendee list is downloaded from WIX, very few PTA members have access to this task and are also DBS checked.

Action Point: CS draft email to school asking for their thoughts and suggestions on whether they think a discount code is a good idea. Not many families use the benefit, why? How can the PTA improve in this area?

Images

New Parent packs can no longer include a PTA form asking new parents for authority to take pictures of their child/ren. Going forward PTA must ask for authority from each parent for each event.

Action Point: NJ to check WIX – is there an image approval tick box?

Action Point: AP1/ZP Chip in video update. Will it be ready to show at New Parents’ events.

10.    SEN- GF

Suggestions:

Fruit sale alternative alongside cake/sweet stalls at Clarefest and Summer Fete.

Have a safe space to retreat to during Clarefest. Outdoor garden area suggested.

Ear defenders will be available to hire for free at Clarefest. They will be located at the token booth to be signed in and out.

Action Point: LG ask Carmen to add this to the site map and ask comms team to communicate the SEN safe space directly with the SEN families.

11. AOB

• Expenses: Please can all expenses be sent to the PTA Treasurer asap so committee can monitor financials. Email: cptatreasurer25@gmail.com

•  Sum-up Policy: CD is updating policy.

  Action Point: Please include reference to an Apple phone being a usable form of payment.

• New Parents (BO)

  Action Points:

  -       Please circulate the new parent leaflet to committee

  -       PTA has a discount code for 'My Nametags". At the New Parents' meeting, a suggestion is to have the discount code on display, perhaps as a QR code direct link to the webpage.  The PTA uniform page has the link and code details. https://www.claremontprimarypta.com/uniform

  -       Drum up new volunteers on the day, highlighting very little commitment. Suggestions to gather details; a clipboard to gather names and email addresses and/or QR code direct to a live google spreadsheet. 

• Premises License (LG)

  There have been recent changes to our Premises License. The licensing department has removed the temporary easement introduced during Covid, which allowed premises to sell or offer sealed alcohol for off-site consumption.

  The PTA has relied on this allowance for events such as bottle tombolas and raffles. To continue including sealed alcohol in our fundraising activities, we need to apply for a major variation to reinstate this permission. The cost for this variation is £315.

  An alternative would be to apply for a Temporary Event Notice (TEN) for each event, at a cost of £21 per event.

  
  

  Action Point: LG to ask Mark Lester:

  1.  To confirm if the major variation application costs include any additional changes than just permission to use sealed alcohol in our fundraising activities. 

  2.  Is the £315 a one-off cost and/or will it increase our annual Premises License fee.

  Answers to these questions will determine whether we choose to process a major variation or TENs.

  
  

• Lottery License

  Action Point: LG to check the sale of lottery license locations. Where is it applicable? For example, can we hold a raffle for New Parents’ event outside of school premises.

Next PTA meeting: Tuesday 9th September

Location: The Claremont Pub at 8pm

APPROVAL OF MINUTES BY CHAIR OF MEETING:

SIGN:  Axelle Joos de ter Beerst

DATE: 31st May 2025